Advanced search capabilities including system and custom metadata, Boolean operators, thesaurus, result rankings, automatic summaries, clustered result themes and hit-highlighting ensure rapid access to archived email content.īy exposing email content to enterprise search capabilities, companies can begin to make full use of the information contained in email messages, throughout the organization. Access archived email content with full-text search: Complete integration between Email Management for Lotus Notes and mail client interfaces and servers provides administrators, reviewers and auditors with immediate access to powerful OpenText search capabilities.For example, with a single click, you can quickly review and understand the history behind a particular email, such as who decided to declare it a corporate record, when it was declared inactive in the lifecycle, and when and by whom it was destroyed. Review a complete audit trail of the activities concerning email content: Email Management for Lotus Notes retains a complete audit trail surrounding the activities associated with email documents that have been deemed records.For example, all emails older than 3 months may be moved to the archive, or all emails exceeding 5 MB in size. In addition to enabling you to interactively archive and classify emails, Email Management routinely scans the folders in your email system and applies pre-configured archiving rules. Even though the message is moved out of the email server, a stub reference is placed in the user's inbox and the email message content can still be accessed with a single click, and immediately retrieved. Archive content interactively or automatically: Email Management for Lotus Notes integrates with Lotus Notes, enabling users to drag and drop emails directly into records management-enabled folders.Define how long emails are kept, using Records Management to run structured retention periods: Structured retention and disposition management lets you selectilvey determine how long emails are kept, define and enforce the process by which they are archived, and ensure their eventual destruction.With Email Management for Lotus Notes, organizations can define, secure and control the process by which email content is managed, retained and destroyed. OpenText™ Email Management for Lotus Notes (formerly Livelink ECM - Email Management for Lotus Notes) combines foundational email archiving with robust records management capabilities, helping enable organizations to make the most out of the mission-critical content contained in corporate communications. Accelerate user adoption with transparent integration.Reduce costs by optimizing email server performance.Ensure the longevity, security, and evidential weight of email content.Extract the maximum value from email content.
They need an automated and reliable way of categorizing high-value information and a targeted approach to moving this information into a more accessible system.
It becomes increasingly difficult to assess and understand what content is locked away in user email accounts, let alone focus how to extract and use it. Organizations are often challenged by the ambiguity of information that is being stored in their email servers. Current selection is theUnited Kingdom website.Īddress storage and archiving requirements while extracting the maximum value from business-critical email content In this post, I want to discuss how to access Outlook mail - Note, this isn't a migration and you can seamlessly switch between Verse and Outlook whenever you want.
That way, you can concentrate on either migrating your apps to another environment or webifying them to the extent that there's no reason to use the notes client. Give your users Outlook but point it to their Verse Mail. On the other hand, if you do have apps for which there's no equivalent in the Microsoft world, here's another option that you might want to try. Nobody without Notes/Domino applications (or perhaps a huge investment in IBM Connections) should be using IBM's mail offerings. If you don't have Notes and Domino apps, then there's nothing at all holding you back. Unfortunately, there's just just no pleasing some people. So, all the newcomers in your company want to use outlook? IBM have put a lot of work into making the Notes client look and feel like outlook and they've given us Verse which is an acquired taste but if you like Google's inbox, it's good.